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Operations and Finance Associate

Project Bread is a leading statewide organization committed to ending hunger for Massachusetts residents of all ages. In collaboration with key partners, we deploy a two-pronged approach to achieve this goal:

  • Provide immediate relief to those who are hungry today
  • Eradicate the systemic causes of hunger
     

Project Bread is a vibrant organization with a deep commitment to creating positive social change. We work in a fast-paced environment that values learning and an entrepreneurial approach. Knowing its importance to the success of our work, Project Bread is committed to diversity and inclusion, and we aspire to build a diverse staff team and community, including groups that are traditionally underrepresented among our sector leadership. We strongly encourage people of all backgrounds to apply. Please be sure to submit your resume and a thoughtful cover letter that explains your interest in the role and our organization. We appreciate your time and will review and respond to all applications received.

To assist us in meeting our mission, Project Bread is seeking an Operations and Finance Associate to join our team. This position will support the organization’s administrative and accounting functions.

Supervisor: Assistant Director of Operations
The Role: The successful candidate will enjoy creating an environment where everyone is able to do their best work.

Primary Responsibilities:

Accounting and Finance

  • Process invoices for payment including verifying coding, collecting receipts, and submitting them for payment

  • Coordinate the distribution, coding, and collection of credit card statements  

  • Support payroll services through collecting timesheets, new hire forms, etc.  Manage various accounting schedules and reconciliations  

  • Track organization-wide contracts and vendor files  

  • Support the adherence to organizational fiscal policies and controls

 

Operations

  • Coordinate phone system including issuing phone numbers to new staff, periodic updating the auto-attendant, troubleshooting, etc.  

  • Check and disseminate voicemails from the organization’s main lineCoordinate staff office visit (while closed due to the pandemic)

  • Order office supplies  

  • Sort and distribute mail

  • Coordinate with outsourced IT department for staff needs  

  • Oversee technology inventory and support equipment distribution

  • Manage job postings and the dissemination of applicants to hiring managers  

  • Help maintain personnel files

 

Qualifications/Experience/Attributes:

There are innumerable ways to learn, grow and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate most of the qualifications and experiences listed below.

  • An Associate degree or higher in accounting, business, or related field, or two years of experience in a similar role, or a combination of education and experience  

  • A self-starter who can manage multiple responsibilities in a fast-paced environment  

  • Strong written and oral communication skills and good attention to detail  

  • Proficiency in Microsoft Office products especially Excel and Word  

  • Commitment to continually improving administrative and accounting practices

  •  Ability to support Project Bread’s diversity, equity, and inclusion vision  

  • Dedication to ending hunger in Massachusetts

 

Review of applications will begin on an ongoing basis and continue until the position is filled.

Please submit resume and cover letter, in MS Word or PDF format, to jobs@projectbread.org.

 

Project Bread is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services. Knowing its importance to the success of our work, Project Bread is committed to diversity and inclusion, and we aspire to build a diverse staff team and community, including groups that are traditionally underrepresented among our sector leadership. Please contact jobs@projectbread.org if you would like to request special accommodations during the interview process.

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