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Executive Assistant (EA) to the Chief Advancement Officer (CAO)

Project Bread connects people and communities in Massachusetts to reliable sources of food while advocating for policies that make food more accessible—so that no one goes hungry. To assist us in meeting our mission, Project Bread – The Walk for Hunger is seeking an Executive Assistant to the Chief Advancement Officer to join our growing team.

At Project Bread, we have a deep commitment to creating positive social change and recognize that hunger and racism are inextricably linked. We work in a fast-paced environment that values learning, innovation, and diverse perspectives. Knowing its centrality to our work, Project Bread is committed to equity and inclusion. We aspire to build a diverse team, including groups that are traditionally underrepresented among our sector leadership. We strongly encourage people of all backgrounds to apply.

 

Supervisor: Elizabeth Greenhalgh, 

Salary Range: $55,000-$60,000 annually

 

The Role: The Executive Assistant works closely with the Chief Advancement Officer and functions as a key thought partner and strategic gatekeeper, anticipating needs and working to identify and implement changes that help advance the work of the Development and Communications team for the benefit of the organization. The Executive Assistant will join Project Bread at a period of tremendous growth and innovation as the organization continues to respond to the hunger crisis, exacerbated by the COVID-19 pandemic. Project Bread continues to build on decades of experience and partnerships across the Commonwealth to drive systems change to permanently solve hunger. The successful candidate for this role will possess excellent organizational and communications skills. They will bring enthusiasm to their responsibility of representing the organization and our mission, often acting as the first point of contact that an individual, vendor, press, or organization has with Project Bread. They will recognize successful fundraising as essential to achieving the organization’s mission and bring an appetite to foster and maintain relationships with people of diverse backgrounds and experiences. The successful person for this role is energized by the dynamic nature of Development and Communications work, as external factors frequently require the team to change priorities and react quickly to what is happening in the media, government, and nonprofit sector. The right candidate should be passionate for the work we do and be interested in expanding their knowledge of federal and state anti-hunger programs and policies. They will hold a strong work ethic, and the ability to work independently. The Executive Assistant will join and contribute to a strong and energetic team of Development and Communications professionals executing complex campaigns and engagement strategies for a variety of audiences. This role is responsible for essential organizational and administrative duties and the coordination of various team initiatives. 

 

 

Primary Responsibilities:

Executive Support

  • Provide administrative support to the CAO 
    • Facilitate effective and timely internal and external communications, often acting on behalf of the CAO. 

    • Act as a liaison to teammates, donors, partners, and others on priority initiatives. Includes checking messages, briefing projects, acknowledgement letters, personal correspondence, and other tasks. 

    • Manage and prioritize the calendar and all scheduling for the CAO. 

    • Track engagement with Project Bread’s financial supporters in Raiser’s Edge database. 

    • Support cultivation and stewardship of VIP relationships with financial supporters, media, nonprofit partners, and vendors on behalf of CAO. 

Project Coordination

  • Work cross-functionally to lead coordination of project deliverables with a hands-on approach, including managing timelines and supporting both internal and external information sharing. 

Organizational Responsibilities:

  • Participate in the annual Walk for Hunger, which includes working as event staff the weekend of the Walk, and attending pre-Walk events.

    • Participate in organization-wide events and meetings. 

  • Act to promote, sustain, and grow Project Bread’s positive, productive, and inclusive working environment. 

 

Qualifications:

There are innumerable ways to learn, grow and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. Project Bread recognizes this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate most of the qualifications and experiences listed below.

  • Minimum of 5 years of experience in a professional environment preferred. 

  • Impeccable attention to detail, strong prioritization skills, and ability to multi-task and change priorities quickly. 

  • Excellent communication skills including writing, speaking, and actively listening.  

  • Effective and comfortable working on several projects simultaneously. 

  • High level of interpersonal skills, self-possession and emotional maturity are a must. 

  • Must be able to work independently and proactively. 

  • Must be able to communicate and work well with others.   

  • Strong relationship building and relationship management skills. 

  • Technical proficiency in Microsoft Office, Outlook. 

  • Experience with Raiser’s Edge or similar relationship management system is an asset.  

  • Bilingualism is an asset. 

  • Personal commitment to preventing and ending hunger in Massachusetts. 

 

All employees are currently working remotely and will not return to the office until it is safe to do so. At that time, the Executive Assistant position will need to be present in the East Boston office two days a week, at minimum. 

The Project Bread office is in East Boston. While there are various types of remote, hybrid and office-based positions, all staff are expected to occasionally be in the office. 

Benefits include Blue Cross Blue Shield health and dental, flexible spending accounts, retirement plan, life and long-term disability, contributions to T passes and health club membership, and unlimited paid time off.

 

Please submit your resume and a thoughtful cover letter that explains your interest in the role and our organization at www.projectbread.org/careers/apply .

Review of applications will begin 10/12/21 and continue until the position is filled.

 

Project Bread is an equal opportunity employer and does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, gender expression, veteran status, height, weight, or marital status in employment or the provision of services. Please contact us at jobs@projectbread.org if you would like to request special accommodations during the interview process.

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