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Events Manager

Project Bread connects people and communities in Massachusetts to reliable sources of food while advocating for policies that make food more accessible—so that no one goes hungry. To assist us in meeting our mission, Project Bread is seeking an Events Manager to join our growing team.

At Project Bread, we have a deep commitment to creating positive social change and recognize that hunger and racism are inextricably linked. We work in a fast-paced environment that values learning, innovation, and diverse perspectives. Knowing its centrality to our work, Project Bread is committed to equity and inclusion. We aspire to build a diverse team, including groups that are traditionally underrepresented among our sector leadership. We strongly encourage people of all backgrounds to apply.

 

Supervisor: Assistant Director of Program Communications

Salary Range: $65-68,000

 

The Role:

The Events Manager is responsible for planning and coordinating all major Project Bread events in service of the organization’s mission and fundraising goals. You will be the lead point person on logistics for events and main point of contact, ensuring that events run smoothly with team collaboration. As Events Manager, you can expect to work on various projects including press conferences and media events, The Walk for Hunger and smaller fundraising activations, in-school and in-community events with external partner organizations, and legislative panels and roundtables to advance our advocacy statewide and to a national audience. You will be an integral part of the Communications Team but will work cross-functionally with a broad range of team members across Project Bread. Some events will take place outside of typical business hours, during evenings and weekends. If you enjoy putting on events and keeping people organized along the way, this role is for you!

 

Primary Responsibilities:

  • Lead on event planning and strategy across the organization
  • Work cross functionally to project manage events large and small
  • Work with partners to confirm venue and logistics (parking, media clearances, entrances, A/V needs, etc.)
  • Draft and maintain event materials for internal and external partners
  • Track event preparations and manage delegated duties
  • Arrange and organize all necessary event signage and supplies
  • Communicate regularly with all stakeholders, including scheduling and leading meetings  and providing regular updates on event progress, and support donor cultivation
  • Submit data requests for relevant community information
  • Hire photographer/videographers as needed
  • Assist in preparing training materials and supporting volunteer recruitment for larger events, such as The Walk for Hunger
  • Serve as onsite event manager and ensure the day follows the planned timeline or is responsive to necessary changes
  • Coordinate with Engagement department any compensation for participating people who have lived experience with hunger
  • Manage event budget and invoicing
  • Coordinate post-event follow up and debriefing
  • Other duties and special projects as assigned

 

Organizational Responsibilities

  • Participate in planning and evaluating the annual Walk for Hunger, including working as event staff the weekend of the Walk (first weekend in May), and attending pre-Walk events as assigned.
  • Participate in organization-wide events and meetings
  • Act to promote, sustain, and grow Project Bread’s positive, productive, and inclusive working environment.

 

Qualifications:

There are innumerable ways to learn, grow and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. Project Bread recognizes this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate most of the qualifications and experiences listed below.

  • Ability to multi-task and prioritize incoming tasks in a fast-paced environment
  • Ability to be decisive, calm under pressure, and to delegate when necessary
  • Ability to be proactive and take initiative in projects
  • Impeccable attention to detail
  • Excellent organizational skills
  • Strong interpersonal and presentation skills required; ability to nurture effective relationships and positively represent Project Bread’s brand
  • Ability to be flexible and come up with ideas on the move to keep events running smoothly
  • Ability to identify and anticipate gaps and inefficiencies in event coordination  
  • Strong inclination towards collaboration with others
  • 3-5 years of experience in a professional environment, with a focus on event planning and coordination
  • Candidates who speak more than one language are strongly encouraged to apply. While this is not a requirement for the role, being proficient in multiple languages is viewed as an asset by the organization.

All employees are currently working a hybrid remote and in-office model and are expected to spend at least one day in office per week. The Events Manager will need to be present in the East Boston office on a regular basis, as well as in advance of major events. Event manager will also need to be available off-site at events across Massachusetts regularly throughout the year.

Benefits include Blue Cross Blue Shield health and dental, flexible spending accounts, retirement plan, life and long-term disability, contributions to T passes and health club membership, and unlimited paid time off.

Please apply here by completing our application form and uploading your resume and cover letter in MS Word or PDF format.

Review of applications will begin October 24, 2022 and continue until the position is filled.

 

Project Bread is an equal opportunity employer and does not discriminate based on race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, gender expression, veteran status, height, weight, or marital status in employment or the provision of services. Please contact us at jobs@projectbread.org if you would like to request special accommodations during the interview process.

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