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Development Operations Database Coordinator

The Development Operations Database Coordinator supports the operation of Project Bread’s Development Office to maintain and improve the Raiser’s Edge NXT donor database. Under the direction of the Director of Development Operations, the Development Operations Database Coordinator’s primary responsibilities include data entry and proper gift acknowledgment, ensuring database hygiene and integrity, maintaining efficient database operations, and most important, ensuring that the database is an effective fundraising tool for the development department. The incumbent will also assist in all areas of donor engagement as needed, including but not limited to donor research, liaison to business office, and data preparation for events.

Primary Responsibilities:

Data Entry & Gift Acknowledgment

  • Manage data entry procedures, gift processing and pledge management activity in a timely and accurate fashion with keen attention to detail.
  • Production, management and mailing of acknowledgement letters and tribute cards.


Database Integrity & Hygiene Management

  • Maintain the integrity and security of the database while adhering to Project Bread’s policies and procedures.
  • Management of database hygiene and maintain accurate constituent records. Responsible for maintaining updated donor information, including running quarterly updates and finding key contact information for constituents.
  • Manage and update a manual of policies and procedures for correct data entry and database management.


Development and Communications: Fundraising, Tracking and Reporting

  • List pulls for direct mail, appeals, e-blasts and invitations with an eye for precision, strategy, and stewardship.
  • Create queries, reports, custom reports and analysis to assist with revenue projections and tracking.
  • Track, manage and report on fundraising for Project Bread’s Annual Walk for Hunger, matching gift program and monthly giving program.
  • Assist with mailings, filing, meeting preparations, reporting, and other clerical functions as needed.
  • Provide assistance for fundraising events and activities.
  • Partner with Development Staff to provide research reports on donors and prospects as directed.


Organizational Responsibilities and/or Secondary Responsibilities:

  • Participate in the annual Walk for Hunger, which includes working as event staff the weekend of the Walk, and attending pre-Walk events as assigned
  • Participate in organization-wide events and meetings as assigned


Qualifications / Experience / Attributes

  • Bachelor’s degree or equivalent experience 
  • Knowledge of Raiser’s Edge required
  • Expertise in the functional use of Excel, Word, and Outlook are required (mail merges, report generation).
  • Excellent word processing and accurate keyboarding skills required
  • Ability to juggle multiple projects simultaneously and to work effectively under deadline pressure
  • Strong organizational skills and problem-solving ability
  • Able to work independently at times, as well as part of a team
  • Flexibility and creativity
  • An interest in anti-hunger solutions


Apply: Please email a cover letter and resume to Please no calls.




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