Vice President, Finance and Administration
Project Bread is the leading statewide organization committed to preventing and ending hunger in Massachusetts. Project Bread provides access to affordable, healthy food for the 1 in 10 families – and 1 in 9 children – facing food insecurity in our state today. While providing immediate relief to those who are hungry today, we also work to prevent and ultimately end hunger by prioritizing programs that are proven to break the cycle of poverty and advocating for systemic solutions.
Project Bread is a vibrant organization with a deep commitment to creating positive social change. We work in a fast-paced environment that values learning and an entrepreneurial approach. Knowing its importance to the success of our work, Project Bread is committed to diversity and inclusion, and we aspire to build a diverse staff team and community, including groups that are traditionally underrepresented among our sector leadership. We strongly encourage people of all backgrounds to apply. Please be sure to submit your resume and a thoughtful cover letter that explains your interest in the role and our organization. We appreciate your time and will review and respond to all applications received.
To assist us in meeting our mission, Project Bread is seeking a Vice President of Finance and Administration to work closely with the President during a time of strategic growth across the organization. This position reports directly to the Board of Directors, and attends quarterly Board meetings. For daily operational matters, the position works closely and reports to the President and is a member of the Senior Management Team.
Supervises: Director of Finance and Operations
The Role: The Vice President of Finance and Administration will be a hands-on and participative manager, overseeing all aspects of finance, business planning and budgeting, administration, facilities human resources, and IT. In addition, he/she will oversee risk management, insurance, third party contracts, budgeting and forecasting. The Vice President of Finance and Administration will be a strategic thought partner, and will play a critical role in partnering with the senior leadership team in strategic decision making and operations as Project Bread continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.
- At the direction of the President, leads the strategic financial planning for the organization, and plays an ongoing role in advising the President to optimize the financial aspects of the operations of the organization to support its mission.
- Oversees the preparation, compilation, and presentation of financial reporting. In collaboration with the Programs and Development & Communications departments, sets, monitors and reports on key indicators across the organization in an accurate and timely manner. Prepares and communicates monthly financial statements and the annual operating budget. Updates forecasts and maintains a multi-year financial plan.
- Establishes and maintains internal control procedures and practices. Approves all finance and accounting activities prepared by the Director of Finance and Operations.
- Works closely and openly with the President, senior staff and Board of Directors to assure they have the financial information required to fulfill their responsibilities.
- Updates the long-range strategic business plan and performs cost benefit analysis of operations and programs. Responsible for project planning and monitoring of facilities.
- Coordinates and leads the annual audit process, liaison with external auditors and the finance committee of the board of directors.
- Implements a robust contracts management and financial management/reporting system; ensures that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Coordinates with the Board Finance Committee, the Board Audit Committee, and the Board Treasurer for finance matters as appropriate.
- Leads the Board Audit Committee meetings and Board Finance Committee meetings. Serves as a voting member of the finance committee and non-voting member of the audit committee. As a non-voting board member, attends the year end formal audit presentation with the auditors, along with the full board, but is excluded from the year end executive session with the auditors (as a member of the management team that will be excluded for that session only).
- Manages organizational cash flow and forecasting.
- Reviews, updates, and implements all necessary business policies procedures, including the Business Office policy and procedures manual.
- Oversees all compliance relationships with financial institutions, investment advisors and independent audit group.
Administration and Technology:
- Oversees administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
- Serves as primary operational officer for legal issues including the review of contracts.
- Responsible for purchasing policies, inventory control, and office services.
- Supervises technology information systems and provide updates and costs related to daily performance, issues, and future planning.
- Provide oversight and implementation of people-related services, policies, and programs to ensure high performance and productivity.
- In collaboration with the President, maintains an employee-oriented culture that emphasizes quality, continuous improvement, key employee retention and development, and ensures a high level of employee morale and motivation.
- Develops processes and metrics that support and appropriately evaluate employee goals and performance.
- Works closely and transparently with all external partners including third-party vendors and consultants.
- Maintains current knowledge of industry trends and practices through peer associations, attendance at seminars, study, review of literature, and proposed regulations.
- Develops and executes on operational tasks and goals.
- Performs other related duties as required.
- Take part in Project Bread activities related to the Walk for Hunger including working the weekend of the Walk for Hunger and supporting the fundraising event.
- Represent Project Bread at community meetings and partner events.
- Participate in organization-wide events and meetings and perform other program duties as assigned.
There are innumerable ways to learn, grow, and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. That said, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below.
- Bachelor’s degree or equivalent experience required; MBA/CPA or related degree highly preferred
- 7-10 years of post-MBA experience, preferably in a non-profit organization; ideally 6+ years of broad financial and operations management experience.
- The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area.
- Ability to collaborate with and translate financial concepts to programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
- Track record in grants management.
- Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.
- Excellent leadership, planning, negotiation, management, organizational, and supervisory skills.
- A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
- A multitasker with the ability to wear many hats in a fast-paced environment.
- Personal qualities of integrity, credibility, and dedication to the mission of Project Bread, including affirmative work on diversity, equity, and inclusion.
- Sense of humor.
Competitive salary and benefits commensurate with experience.
Project Bread is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services. Knowing its importance to the success of our work, Project Bread is committed to diversity and inclusion, and we aspire to build a diverse staff team and community, including groups that are traditionally underrepresented among our sector leadership. Please indicate if you would like to request special accommodations during the interview process.
Please submit your cover letter, resume and salary requirements, in MS Word or PDF format, email@example.com.