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Child Nutrition Program Associate

Position Description

Position Title:                Child Nutrition Program Associate

Supervisor:                   Community Relations Coordinator

Exempt/Nonexempt:       Non-Exempt

Project Bread – The Walk for Hunger is a leading statewide organization committed to ending hunger for Massachusetts residents of all ages. In collaboration with key partners, we deploy a two-pronged approach to achieve this goal by providing immediate relief to those who are hungry today and working to eradicate the systemic causes of hunger.

To assist us in meeting our mission, Project Bread – The Walk for Hunger is seeking a Program Associate to join our team. The Program Associate serves as a core member of Project Bread’s Child Nutrition Outreach Program (CNOP) working to provide administrative and programmatic support to the CNOP team to expand participation in school breakfast and summer meals.

Project Bread is a vibrant organization with a deep commitment to creating positive social change. We work in a fast-paced environment that values learning and an entrepreneurial approach. Knowing its importance to the success of our work, Project Bread is committed to diversity and inclusion, and we aspire to build a diverse staff team and community, including groups that are traditionally underrepresented among our sector leadership. We strongly encourage people of all backgrounds to apply. Please be sure to submit your resume and a thoughtful cover letter that explains your interest in the role and our organization. We appreciate your time and will review and respond to all applications received.


The Role: The successful candidate for this role will possess excellent organizational and communications skills. They will ensure the success of the team’s work through essential organizational and administrative duties and the management of statewide child nutrition program data.  

Job Summary: 

Primary Responsibilities

1. Ensures the administrative efficiency for the Child Nutrition Outreach Program (CNOP).

a. Coordinates ordering and inventory of materials for CNOP, including office supplies and outreach materials. 

b. Manages contact database for CNOP including input and cleanup of database. Works with various partners to get statewide contact lists. Coordinates organizational use of database and works to pull contact lists as needed. 

c. Processes and tracks invoices throughout the fiscal year. 

d. Fulfills all School Breakfast Program (SBP) and Summer Eats material requests and tracks material mailings. 

e. Handles all general CNOP requests received through email and phone and triages as necessary. 

f. Schedules meeting rooms and takes minutes during weekly CNOP meetings.

2. Manages SBP and SFSP data provided by the Department of Elementary and Secondary Education (DESE).

a. Maintains SBP and Summer Eats data from DESE to enable CNOP to track program participation in targeted communities. 

b. Disseminates data to team and organization when requested.

3. Manages CNOP team tracking and reporting

a. Compiles and edits team stories monthly to aid the Communications Team. 

b. Manages the CNOP monthly report for DESE, ensuring accurate reporting and creation of an executive summary. 

4. Manages the planning of an annual conference for Summer Eats sponsors and partners. 

a. Works with outside vendors to secure event space and coordinate logistics for event. 

b. Project-manages the planning of the conference for all team members. 

5. Helps maintains grant system through Blackbaud Grantmaking.

a. Tracks grant application submission through Blackbaug Grantmaking.

b. Assists Director and team with grant scoring/review and grant-related communications.

c. Attends trainings with Blackbaud Grantmaking consultant as necessary.

Secondary Responsibilities:

1. Provide administrative support to other Project Bread departments as needed.

2. Perform other duties as assigned.

Qualifications/Experience/Attribute

There are innumerable ways to learn, grow and excel professionally. We know people gain skills through a variety of professional, personal, educational, and volunteer experiences. We respect this when we review applications and take a broad look at the experience of each applicant. We want to get to know you and the unique strengths you will bring to the work. This said, we are most likely to be interested in your candidacy if you can demonstrate the majority of the qualifications and experiences listed below.

To apply

Please send a resume and brief cover letter to jobs@projectbread.org outlining how your skills and experience meet the qualifications of the position. Applications will be accepted until May 3, 2019.  

Project Bread is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services. Please contact Paul Higgins (paul_higgins@projectbread.org) if you would like to request special accommodations during the interview process.